2019 Cinco de Mayo Trail Run Volunteers

Description:

Thank you for considering a position as a volunteer for the Cinco de Mayo Trail Run. There are lots of jobs to choose from! Scroll down the list of positions below and select the position(s) you are interested in fulfilling. If you have the time, we would love to have you fill more than one position, just make sure that the times do not overlap. If you have any questions or problems, please contact us for assistance. Thank you!

Event Information:

Cinco de Mayo Trail Run 2019

Event date: 5/4/2019

Professional Chip Timing * More than $1500 in cash awards - PLUS male/female age group awards * 10K and 5K - COMPLETELY OFF ROAD * Discount for Heroes - law enforcement, firefighters and active-duty military * A non-competitive, fun and easy 1/3-mile Kids Race (for kids 10 and under) * Finisher ribbon for children who complete any of the races * All participants will receive a race shirt and VIRTUAL goodie bag * Exhibit row showcasing FREE sports drinks and energy bars * LIVE entertainment * And a FIESTA feel and flavor to your post-race morning!

Positions:

 10K Sweeper

Have 0 volunteers, need 1 more.

Date needed: 5/4/2019

~Must be 18 or older! ~Ensure that the last runner on the 10K has completed the course and nobody is left behind or in need of assistance. ~Run/walk the course behind the last participant.

Start time:

End time:

07:15am

10:00am

Have 0, need 1 more

 5K Sweeper

Have 0 volunteers, need 1 more.

Date needed: 5/4/2019

~Must be 18 or older! ~Ensure that the last runner on the 5K has completed the course and nobody is left behind or in need of assistance. ~Run/walk the course behind the last participant. ~Pick up all signs/posters that are easy to carry (i.e. - staples signage). Ranger will pick up the larger signs on sticks.

Start time:

End time:

08:15am

12:00pm

Have 0, need 1 more

 Awards Table Attendant

Have 1 volunteers, need 1 more.

Date needed: 5/4/2019

Obtain a copy of overall and age group finishers for reference. Distribute medals and cash awards as per the printed results by confirming runner and their Bib number.

Start time:

End time:

08:00am

10:00am

Have 1, need 1 more

 Course Marshall

Have 7 volunteers, need 10 more.

Date needed: 5/4/2019

MUST BE ABLE TO PHYSICALLY WALK THE COURSE IN A BRISK MANNER PRIOR TO THE RACE START. NO VEHICLE ACCESS. ~Responsible for standing at critical junctures in the trail (will be given a map of where to go) to make sure runners don't go the wrong way. ~Must be in position before the race begins and stay there until the last runner passes. ~Should be an enthusiastic type of person who can cheer on and motivate the runners along the way!

Start time:

End time:

05:45am

11:00am

Have 7, need 10 more

 Course Set Up (DAY BEFORE)

Have 3 volunteers, need 2 more.

Date needed: 5/3/2019

~Assist in moving equipment to event site. Assist in setting up signs, course markers, measuring and marking course. ~With a map of correct signage placement, run the course 5K pre-race to check for signage and course alerts. ~Bring backpack to wear to take a hammer, staple gun, screw driver and screws, velcro, tape, etc. in case signs need adjustment. ~Bring chalk to mark course. ~Notify Race Director and Emcee of any alerts that need to be passed on to participants. ~Bring water/food and sunscreen. Must be physically prepared to walk the course.

Start time:

End time:

1:00pm

5:00pm

Have 3, need 2 more

 Course Take Down

Have 8 volunteers, need 2 more.

Date needed: 5/4/2019

Start time:

End time:

10:30am

12:30pm

Have 8, need 2 more

 Course Take Down ~~ Heavy Lifter

Have 3 volunteers, need 1 more.

Date needed: 5/4/2019

Must be able to lift 30 lbs! Assist event staff with take down of event. Help load equipment and supplies. Help pack up tables, chairs, canopies, stage, etc.

Start time:

End time:

10:30

12:30

Have 3, need 1 more

 Decorator

This category is already filled, thank you to all volunteers!

Date needed: 5/4/2019

~Put up pinatas, sombreros, balloons, flags and other decorations for tables and along Kids course ~Help mark the course and get course ready to go

Start time:

End time:

 Driver (Setup and Take Down)

Have 0 volunteers, need 2 more.

Date needed: 5/4/2019

~ Valley parents only ~Drive crews and equipment out to remote Water & Aid Stations located at the base and top of the Ramona Dam hill. ~Must have authorization and obtain keys to access Blue Sky facility. ~Must have access truck capable of carrying passengers and heavy and bulky equipment (5 gallon water bottles, boxes, containers and trash). ~Must be comfortable with off-road driving.

Start time:

End time:

05:30am

11:00am

Have 0, need 2 more

 Event Greeter / Customer Service Representative

This category is already filled, thank you to all volunteers!

Date needed: 5/4/2019

Greet people at the shuttle stop as they arrive. Welcome them. Provide direction and assistance on where to go and what to do. Answer questions from participants.

Start time:

End time:

 Event Photographers

Have 2 volunteers, need 3 more.

Date needed: 5/4/2019

Start time:

End time:

6:45

11:30

Have 2, need 3 more

 Event Registration - Bib & Chip Pickup

This category is already filled, thank you to all volunteers!

Date needed: 5/4/2019

~Runner will know number by the Self Lookup Number Station. ~After runner communicates Bib number, find Bib/Chip and give it to the runner. ~Inform the runner of proper chip placement and need to use chip for timing.

Start time:

End time:

 Event Registration - Day Of Bib & Chip Pickup

This category is already filled, thank you to all volunteers!

Date needed: 5/4/2019

~Verify runner has paid for the race by the cashier receipt. ~Assign a bib number and chip to the runner for the specified event they entered. ~Inform the runner of proper chip placement and the need to wear the chip for timing.

Start time:

End time:

 Finish Chute Timing Assistants

Have 1 volunteers, need 1 more.

Date needed: 5/4/2019

~Collect timing chips from runners as they complete the course and organize them as instructed by Gemini Staff. ~Transition to Kids Race Ribbon Distributor and assist as necessary. ~Clean up finish area when Kids Race is complete.

Start time:

End time:

07:00am

10:30am

Have 1, need 1 more

 Finish Line Ribbon Distributor

This category is already filled, thank you to all volunteers!

Date needed: 5/4/2019

~For 5K: As each child (elementary age) finishes the race, hand them a ribbon and an otter pop. ~For Kids Race: Give each child a ribbon and otter pop as they finish. ~Be vigilant to make sure children find their parents. ~Clean up the finish area when Kids Race is complete.

Start time:

End time:

 Floaters

Have 5 volunteers, need 4 more.

Date needed: 5/4/2019

Help out as needed during an arranged time window between 4:30am and 11:00am.

Start time:

End time:

04:30am

11:00am

Have 5, need 4 more

 Food & Drink

This category is already filled, thank you to all volunteers!

Date needed: 5/4/2019

~Adults (over 18yo) requested please ~Setup if responsible for prepping food area. ~Distribute bulk food items, water and energy food items to runners after race. ~Maintain an adequate amount of liquid refreshments full and ready to distribute. ~Make sure bins stay full and area stays clean. ~At least one person should be designated to hand out otter pops to kids. ~Help clean up.

Start time:

End time:

 Gear Check Attendant

Have 2 volunteers, need 1 more.

Date needed: 5/4/2019

~Have person fill out luggage tag with: their first letter of their last name last four digits of their SSN and put it on the bag. ~Put the bags in order in a line. ~Return items as requested by asking their last nameSSN.

Start time:

End time:

06:30am

10:30am

Have 0, need 3 more

 Kids Race Course Marshall

Have 4 volunteers, need 1 more.

Date needed: 5/4/2019

~Help kids along very short course path to make sure they go the right way. ~Be extra vigilant for child safety issues. ~Assist any child that falls or generally looks like they need a helping hand. ~Cheer for and motivate the kids along the course.

Start time:

End time:

09:15am

10:00am

Have 4, need 1 more

 Kid's Race Start Attendant

Have 1 volunteers, need 1 more.

Date needed: 5/4/2019

~Organize kids for the Kids Race Warmup and the start of the race. ~Wear sombreros and have a festive attitude!

Start time:

End time:

09:15am

10:30am

Have 1, need 1 more

 Lake Parking Attendant - On-Course During Race

Have 1 volunteers, need 4 more.

Date needed: 5/4/2019

~Must be 18 or older! ~Verify the Ranger has pulled vehicle across traffic lane to block traffic prior to the race start and communicate readiness to Race Director and Emcee. ~Stand in the parking lot during the races and make sure the runners know where to go. Direct them as needed. ~Must be in position before the race begins and stay until the last runner passes them. ~Should be an enthusiastic type of person who can cheer and encourage runners along the way. ~Lake Poway entrance attendants on Espola should notify drivers that no race parking will be allowed (except those on the VIP/sponsor list) at the Lake after 7:00am or when all 300 spots are full (whichever occurs first).

Start time:

End time:

05:00am

11:00am

Have 1, need 4 more

 Parking Attendant ~ offsite lots

Have 5 volunteers, need 3 more.

Date needed: 5/4/2019

~ Must be 18 yr or older! Meet at main event area (Volunteer Table) and pickup and wear orange safety vest and whistle. ~Move to assigned parking lot. ~Help direct traffic to spaces. ~Monitor sponsor/volunteer parking spaces to make sure nobody parks in the wrong space. ~Help Ranger close off parking lot / entrance / exit during race starts and shuttle bus drops. Notes - All parking attendants must attend the day-of meeting at 5:00 am at the Lake. Bring your own flashlight and cell phone. We will issues safety vests, whistles, radios, shirts and maps as needed. Cell phones will be helpful for off-site parking teams to maintain communication with the Lake Parking team and parking manager.

Start time:

End time:

5:00am

11:00am

Have 0, need 8 more

 PreRace Expo Volunteer/Packet Pick-Up (DAY BEFORE)

Have 8 volunteers, need 4 more.

Date needed: 5/3/2019

Work with staff at store location (Creekside Shopping Center Community Room) & Gemini Timing for packet pickup and T-Shirt distribution. If you can be present the entire time, please sign up for both shifts.

Start time:

End time:

2:30pm

5:05pm

Have 5, need 1 more

4:55pm

7:30pm

Have 3, need 3 more

 Registration Cashier

Have 1 volunteers, need 1 more.

Date needed: 5/4/2019

~Verify that the runner has filled out the applicant form properly and signed the appropriate waivers. ~Take payment from the runner (cash, check or credit card)

Start time:

End time:

05:30am

10:00am

Have 0, need 2 more

 Set-up Crew

Have 3 volunteers, need 5 more.

Date needed: 5/4/2019

Help setup canopies, tables, etc. as instructed. Help setup event decorations and markings as needed. (1 person to deliver water to Ramona 10K water station and North Water Station (6:00am), 1 person - Setup PA system, 1 person - Setup stage)

Start time:

End time:

04:30am

06:30am

Have 3, need 5 more

 Set-up Crew Heavy Lifter

Have 2 volunteers, need 2 more.

Date needed: 5/4/2019

Must be able to lift 30 lbs! Assist event staff with setup of event. Help unload equipment and supplies. Help setup table, chairs, canopies, stage, etc. to the various places by required times.

Start time:

End time:

04:30am

06:30am

Have 2, need 2 more

 Silent Auction

Have 1 volunteers, need 1 more.

Date needed: 5/5/2018

Start time:

End time:

5:00am

10:30am

Have 1, need 1 more

 Start Line Attendants / Wave Start Coordinators

Have 7 volunteers, need 9 more.

Date needed: 5/4/2019

~Responsible for organizing the runners at the start of the race. ~Hold pace signs to designate approximate location where runners should be. ~Use flagging to divide and coordinate groups of runners to start in organized groups.

Start time:

End time:

07:00am

07:45am

Have 2, need 6 more

08:00am

08:45am

Have 4, need 4 more

 Truck Loader at Valley (DAY BEFORE)

Have 2 volunteers, need 1 more.

Date needed: 5/3/2019

Help load items (signage, water bottles, bins, etc.) from VEEF shed onto truck at Valley Elementary. Must be able to lift and carry large items.

Start time:

End time:

07:30am

08:30am

Have 2, need 1 more

 T-Shirt Distribution

This category is already filled, thank you to all volunteers!

Date needed: 5/4/2019

~Verify the runner has a bib number (if not - send them to the Bib number station FIRST!) ~Distribute T-shirts and to all registered runners. May be TEAM SHIRTS! ~Make a pen mark on runner's Bib number with a Sharpie and give runner requested size T-shirt.

Start time:

End time:

 Volunteer Registration

Have 2 volunteers, need 1 more.

Date needed: 5/4/2019

Have volunteers sign-in and sign-out. Hand out volunteer tshirts. Assist volunteer coordinator.

Start time:

End time:

04:30am

11:00am

Have 2, need 1 more

 Water & Aid Station Attendant

Have 11 volunteers, need 1 more.

Date needed: 5/4/2019

CELL PHONES ARE REQUIRED! ~Responsible for providing water to runners at assigned water station. ~Communicate with Race Director of emergencies or supply needs. ~Table 1 - Junction of Lake Poway Trail & Blue Sky Campground Trail (water taken by Carol at 6am) ~Table 2 - Northern Base at the base of Ramona Dam hill (water taken by Carol at 6am) ~Table 3 - Northern Summit at top of Ramona Dam hill (water taken out the night before) ~Table 4 - East Water Station near base of Mt. Woodson Trail (water taken out the night before) ~Attendants for Water Tables 2 & 3 will travel to the assignments by vehicle at 6am to help set up and get to remote locations. ~Make sure table is set up, a lot of water cups are 1/2 full and sponsor signs are in position before the race starts at 7:30. ~Position trash cans down past water table so that runners can use them. ~Half full water cups should be ready for the runners at all times. ~Hand water cups to the runners as they pass. ~Monitor the status of supplies and ADVISE EARLY if you will need supplies (it will take a while to get them to you!) ~Clean up area constantly and then completely after the last runner (of the last race) has passed. ~Cheer for and motivate runners!

Start time:

End time:

05:45am

10:00am

Have 11, need 1 more

VOLUNTEER